? Navigation

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When the application opens, the Home screen is displayed -- a grid of 13 tiles, each representing a section of the application. Only one section is visible at a time.

Home Screen

The home screen shows all 13 sections as large, tappable tiles. Each tile displays an icon, a section name, and a short identifier. Tap any tile to open that section.

Returning Home

Every section has a Home button (house icon) in the top-left corner of the header bar. Tap it at any time to close the current section and return to the tile grid. Any open modals (such as the Print Options dialog) will close automatically.

? Device Information

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The Device Information section displays live data retrieved directly from the Apeos device using the built-in SDK. It shows the device model, serial number, software version, network details, authentication status, and SSL configuration.

What is displayed

Refreshing

Tap the ? Refresh button in the section header to reload the device information from the SDK. Data is also loaded automatically each time the section is opened.

? Print Capabilities

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Displays the printing capabilities supported by this device, retrieved live from the Apeos SDK. Each capability is shown with a status badge indicating whether it is supported or not.

Capabilities shown

Includes: Color Print, Duplex (2-sided), Manual Feed (MSI), Stacker, Watermark, Unique ID print, and XPS Print.

A separate Printer.Capability card shows a detailed table of all capability flags as reported by the device SDK.

? Scanner Capabilities

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Shows the scanning capabilities of the device. Each capability is shown with a status badge.

Capabilities shown

Includes: Scanner Available, Color Scan, Duplex Scan, Max Document Size, Auto Color Selection, Auto Size Detection, Multi-layer Scan, OCR, XPS Scan, and Scan Preview.

? Distribution Capabilities

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Shows which document distribution methods are enabled on the device. Useful for confirming that scan-to-folder, scan-to-email, and security features are properly configured.

Capabilities shown

Includes: FTP Distribution, SMB Distribution, SMTP (Email) Distribution, S/MIME Encryption, Document Signature, Password Protection, PKI, and XPS Distribution.

? Printer Meters

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Displays page count totals derived from the device's most recent job log batch. Meter data is read using the Apeos Job Log API, which provides five billing buckets:

? Pull Print

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Pull Print allows you to print a PDF directly from a URL without needing to send a job from a computer. The device downloads the PDF from the provided URL and prints it using the XCP plugin.

How to use Pull Print

1. 01Enter the Download URL -- a direct HTTPS link to a PDF file (e.g. https://server:3000/data/file.pdf).
2. 02Select Color Mode: Auto (Color), Full Color, or Black & White.
3. 03Select Duplex: Simplex (1-sided), Long-edge, or Short-edge.
4. 04Set the number of Copies using the ? / + buttons.
5. 05Select NUP (pages per sheet): Off, 2-up, or 4-up.
6. 06Select Paper tray or leave as Auto.
7. 07Tap > Print. The device downloads the PDF and begins printing. A status indicator shows the progress.

? Pending Files

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The Pending Files section lists all PDF files currently sitting in the /files/ folder on the server. These are typically documents that have been scanned to the server and are ready to be printed or uploaded to OneDrive.

How to use Pending Files

1. 01The file list loads automatically when the section opens. Tap ? Refresh to reload.
2. 02Each file shows its name, size, and last modified date.
3. 03Tap Select next to a file to open the Print Options Modal and print it directly from the device.
4. 04If OneDrive is connected, an ^ Upload to OneDrive button is available next to each file to send it to your OneDrive folder.

If no PDF files are found, the message No PDF files found in /files/ folder is displayed.

? OneDrive Explorer

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The OneDrive Explorer lets you browse your personal Microsoft OneDrive directly from the device. You can navigate folders, upload files from the device, and view your cloud storage without leaving the panel.

Signing In

1. 01Tap Sign in with Microsoft. A QR code is displayed.
2. 02Scan the QR code with your phone camera to open the Microsoft login page on your phone.
3. 03Complete the login on your phone. The device panel will automatically detect sign-in and load your OneDrive.

Browsing files

Once signed in, your OneDrive root folder is displayed. Use the <- Back button and folder links to navigate. The breadcrumb trail at the top shows your current location.

Uploading files

Tap the ^ Upload button in the toolbar. This opens the device's native file browser (or Scan to HTTP dialog), allowing you to select a scanned document or file to upload to the current OneDrive folder.

Creating folders

Tap + New Folder to create a new folder in the current location. Enter a name and tap Create.

Printing files

Tap Print next to any PDF in the file list. The shared Print Options Modal opens so you can choose colour mode, duplex, copies, and paper tray before confirming. The same modal is used by SharePoint Explorer, giving identical print settings across both Microsoft cloud sections.

◾ SharePoint Explorer

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The SharePoint Explorer lets you browse your organisation's Microsoft 365 SharePoint sites directly from the device. You can navigate document libraries, upload scanned files, create folders, and print documents — all without leaving the panel.

Signing In

1. 01Tap Sign in with Microsoft. A QR code is displayed on screen.
2. 02Scan the QR code with your phone camera to open the Microsoft login page on your phone.
3. 03Complete sign-in on your phone. The device panel automatically detects the completed login and loads your SharePoint sites.

Browsing sites and libraries

Once signed in, your followed SharePoint sites are listed. Tap any site to open it and browse its document libraries and folders. Use the ← Back button and breadcrumb trail to navigate up the hierarchy.

Tap Show all sites to display every SharePoint site your account has access to, not just the ones you follow. This is useful when looking for sites that are not in your followed list.

Uploading files

Tap the ↑ Upload button in the toolbar to upload a scanned document or file to the current SharePoint folder.

Creating folders

Tap + New Folder to create a new folder in the current location. Enter a name and tap Create.

Printing files

Tap the Print button next to any supported file (PDF) to send it directly to the printer. The Print Options Modal opens so you can choose colour mode, duplex, copies, and paper tray before printing.

? Dynamic Print

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Dynamic Print merges variable data into Word document templates and prints them as PDF. Templates can include text fields, image placeholders, barcodes, and Grok AI image transforms. This is ideal for personalised documents, labels, certificates, and promotional materials.

How it works

Using Dynamic Print

1. 01Templates load automatically. Use the Categories dropdown to filter by category.
2. 02Tap a template card or its Select Template button to open the template preview.
3. 03The preview modal shows a thumbnail of the template. Fill in any variable fields (e.g. Name, Company, Date).
4. 04Tap Print to merge the data and generate the PDF. The Print Options Modal opens.
5. 05Select print settings (color mode, duplex, copies, paper) and tap > Print.

Template tokens

Templates use two types of tokens that are replaced at merge time:

Grok AI image transform

If a template has a grok_image_prompt set, the Grok AI model transforms %%image%% tokens before inserting them into the document. This enables features like background replacement, style transfer, and AI-generated compositing. Note: templates with long Grok prompts use POST to avoid URL length limits.

? Photo Booth

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Photo Booth allows customers to take a selfie with their phone camera and have it composited into a Word template, then printed as a personalised photo document. It is ideal for events, promotions, and visitor experiences.

How it works

Using Photo Booth

1. 01Photo Booth templates load automatically. Tap a template to open the Photo Booth session.
2. 02A unique QR code is displayed on screen. Scan it with your phone camera to open the photo capture page.
3. 03On your phone, tap Take Photo, take a picture, and submit it. The device panel detects the photo automatically.
4. 04The photo is merged into the selected template. If a Grok AI prompt is set on the template, the AI composites the person's face into the scene (e.g. inside a nature scene with a lyrebird).
5. 05Tap ? Print Photo to open the Print Options Modal and print the result.
6. 06Tap ? New Photo to start a new session with a different photo.

Template description passthrough

The template_description field from the template data is automatically passed to the merge API as a ##template_description## token, allowing the template designer to reference it inside the Word document.

? Scan to Audio

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Scan to Audio converts a scanned document into an MP3 audio file using AI optical character recognition (OCR) and text-to-speech. The resulting audio file is delivered by email and/or SMS, or saved automatically. It supports multiple voices, languages, and optional output translation.

How it works

Options

Step-by-step

1. 01Place your document on the scanner glass or feeder.
2. 02Select your preferred Voice, Speech Language, and optionally an Output Language for translation.
3. 03Optionally enter an SMS number and/or Email address for delivery.
4. 04Tap > Start & Convert to Audio. Your settings are saved to the server immediately.
5. 05The device's Scan to HTTP dialog opens automatically. Press Start to scan.
6. 06The scanned PDF is uploaded to the server and sent to the AI conversion API. The screen shows Sent for processing immediately -- you do not need to wait.
7. 07The MP3 is delivered to your email/SMS when ready. Tap ? Scan Another Document to start again.

? Language Translator

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The Language Translator scans a document, translates it into a selected target language, and produces a clean, formatted PDF that is sent directly to the printer. It uses Grok AI for OCR and translation, supporting over 30 languages.

How it works

Options

Step-by-step

1. 01Place your document on the scanner glass or feeder.
2. 02Select the Translate to language using the dropdown.
3. 03Choose OCR Mode and Include Images settings as required.
4. 04Tap > Start & Translate. The device's Scan to HTTP dialog opens immediately.
5. 05Press Start on the device panel. The document is scanned and uploaded to the translation server.
6. 06The screen shows Translating? while the AI processes the document. This may take from a few seconds to a few minutes depending on document size.
7. 07When complete, the Print Options Modal opens automatically. Select print settings and tap > Print.
8. 08After the modal closes (whether you print or cancel), the session is cleaned up and the screen returns to the idle state ready for a new translation.

Supported languages (BCP-47 codes)

Print Options Modal

The Print Options Modal appears after a successful translation (and also when printing from Pull Print, Dynamic Print, and Photo Booth). It allows you to configure print settings before sending the job to the device.

Tap > Print to send the job. The XCP plugin communicates with the device to execute the print. A status indicator shows success or failure. The modal closes automatically after a successful print, or you can tap Cancel or ? to close without printing.