Please read these documents carefully. By using Apeos Device Info or any Cyber AI Connect service, you agree to be bound by both the Terms of Service and Privacy Policy.
In these Terms, the following definitions apply:
| Agreement | These Terms of Service together with any Order Form, licence key, or written agreement between the parties. |
| Cyber AI Connect | Cyber AI Connect Pty Ltd ACN 698 485 497, Queensland, Australia. |
| Software | The Apeos Device Info application and all related modules, updates, patches, and documentation supplied by Cyber AI Connect. |
| Licence | The non-exclusive, non-transferable, limited right to use the Software granted under clause 3. |
| Device | A single Fujifilm Apeos multifunction device on which the Software is installed and authorised to run. |
| Site Licence | A licence authorising installation of the Software on up to ten (10) Devices at a single physical location. |
| Paid Term | The twelve (12) month period from the date of purchase for which Fees are paid. |
| Complimentary Extension | The four (4) further years of access provided at no charge following the Paid Term. |
| Subscription Term | The Paid Term together with the Complimentary Extension, totalling five (5) years. |
| Hosted Services | Server-based features operated by Cyber AI Connect, including Dynamic Print, Photo Booth, Pending Files, Feature Requests, and Registration processing. |
| User | Any person who accesses or uses the Software on an authorised Device. |
| Fees | The amounts payable for a Licence as set out on the Cyber AI Connect website or in a written Order Form. |
| Intellectual Property | All copyright, trade marks, patents, design rights, trade secrets, source code, algorithms, and know-how embodied in the Software. |
| Consumer Law | The Australian Consumer Law as set out in Schedule 2 of the Competition and Consumer Act 2010 (Cth). |
2.1 By using the Software, you confirm that you have read, understood, and agreed to these Terms on behalf of yourself and, where applicable, your organisation.
2.2 If you are entering into this Agreement on behalf of a company or other legal entity, you represent and warrant that you have authority to bind that entity.
2.3 Cyber AI Connect reserves the right to amend these Terms at any time. Updated Terms will be published on the Cyber AI Connect website. Continued use of the Software after publication constitutes acceptance of those amendments.
2.4 If you do not agree to any amendment, your sole remedy is to cease using the Software and notify Cyber AI Connect in writing.
3.1 Subject to payment of all Fees and compliance with these Terms, Cyber AI Connect grants you a limited, non-exclusive, non-transferable, revocable licence to install and use the Software solely:
3.2 Where you have purchased a single-Device Licence, installation on more than one Device constitutes a material breach.
3.3 Where you have purchased a Site Licence, the Software may be installed on up to ten (10) Devices at a single physical site. Additional sites require separate licences.
3.4 The Licence does not include the right to sublicence, sell, transfer, assign, or use the Software as a service bureau or time-sharing facility.
4.1 All Licences are sold on a subscription basis. The Paid Term is twelve (12) months from the date of purchase.
4.2 As a promotional offer, Cyber AI Connect provides a Complimentary Extension of four (4) further years at no charge immediately following the Paid Term, giving a total Subscription Term of five (5) years. The Complimentary Extension is provided entirely free of charge. No fees are paid for the Complimentary Extension and accordingly no monetary refund can arise in respect of it under any circumstances, including under the Consumer Law.
4.3 The Complimentary Extension is a discretionary benefit. It may be withdrawn or varied for new purchases at any time but will not be withdrawn from customers who have already commenced their Paid Term prior to any such withdrawal.
4.4 For the avoidance of doubt: (a) the total Fees represent consideration solely for the twelve (12) month Paid Term; (b) the Complimentary Extension has a monetary value of nil; and (c) any refund obligation is calculated solely by reference to the unused portion of the Paid Term and is capped at the pro-rata value of the remaining Paid Term months at the time of the relevant claim or termination.
4.5 All Fees are in Australian dollars (AUD) inclusive of GST. Fees are non-refundable except as provided in clause 4.4 or as required by the Consumer Law in respect of the Paid Term only.
4.6 On expiry of the Subscription Term, continued use requires the purchase of a new Licence.
5.1 You must not, and must not permit any User or third party to:
5.2 The Software is designed for use with Fujifilm Apeos multifunction devices only. Use on other devices is unsupported and at your sole risk.
6.1 All Intellectual Property in the Software remains the sole and exclusive property of Cyber AI Connect. Nothing in this Agreement transfers any Intellectual Property rights to you.
6.2 If you provide Feedback, you grant Cyber AI Connect a perpetual, irrevocable, royalty-free licence to use and commercialise that Feedback without obligation or compensation.
7.1 Each party agrees to keep confidential all Confidential Information of the other party. The Software, its architecture, features, and implementation methodology constitutes Confidential Information of Cyber AI Connect.
7.2 These obligations do not apply to information that is public knowledge, was independently developed, or is required to be disclosed by law.
8.1 The Software may integrate with third-party services including Microsoft OneDrive, Microsoft SharePoint, Microsoft 365, xAI Grok, text-to-speech providers, and Fujifilm Apeos APIs. Your use of those services is governed by the relevant third-party terms. Cyber AI Connect is not a party to any agreement between you and a Third-Party Service provider.
8.2 Third-Party Service providers may change or discontinue their services at any time. Cyber AI Connect accepts no liability for any resulting disruption to Software functionality.
8.3 Cyber AI Connect does not warrant, endorse, or accept any liability for Third-Party Services, their availability, accuracy, security, or the outputs they produce. The functionality, content, and responses generated by any Third-Party Service or API are entirely outside Cyber AI Connect's control. Cyber AI Connect is not responsible for any loss or damage arising from your use of or reliance on any Third-Party Service output.
9.1 Certain Software features operate through servers hosted and operated by Cyber AI Connect. These Hosted Services currently include:
9.2 Temporary files from Dynamic Print and Photo Booth are automatically deleted upon successful delivery. In the event of a processing failure, Cyber AI Connect will use reasonable endeavours to delete files within twenty-four (24) hours.
9.3 Cyber AI Connect does not access, read, or use the content of documents or images processed through Dynamic Print or Photo Booth for any purpose other than performing the requested processing and delivering the output to your Device.
9.4 Cyber AI Connect uses reasonable technical and organisational measures to protect data stored on its servers but does not guarantee uninterrupted or error-free server-based processing.
9.5 Cyber AI Connect reserves the right to modify, suspend, or discontinue any Hosted Service feature at any time without liability.
9.6 You are responsible for ensuring that any content, images, data, instructions, prompts, or directives you or your Users submit to the Hosted Services ('Submitted Content'):
9.7 — Third-Party API Output
9.7.1 Certain Hosted Services pass Submitted Content to Third-Party APIs to produce output, including AI-based image compositing, document translation, and text-to-speech conversion provided by third parties such as xAI (Grok), text-to-speech service providers, and Microsoft ('API Output'). Cyber AI Connect acts solely as a conduit in transmitting Submitted Content to these APIs and returning the resulting API Output. Cyber AI Connect does not review, verify, endorse, or exercise any editorial control over API Output.
9.7.2 Cyber AI Connect makes no representation or warranty as to the accuracy, completeness, reliability, legality, fitness for purpose, or suitability of any API Output. This includes but is not limited to: the accuracy or faithfulness of translated text; the quality, appropriateness, or legality of AI-generated images or composites; the accuracy of text-to-speech audio; or the compliance of API Output with any applicable law or third-party right.
9.7.3 You are solely responsible for reviewing and verifying all API Output before using, printing, distributing, publishing, or relying upon it for any purpose. You assume all risk associated with the use of API Output and acknowledge that Cyber AI Connect has no ability to predict, control, or guarantee the outputs of any Third-Party API.
9.7.4 CYBER AI CONNECT IS NOT LIABLE FOR ANY LOSS, DAMAGE, CLAIM, OR LIABILITY OF ANY KIND ARISING FROM OR IN CONNECTION WITH API OUTPUT, INCLUDING ANY CLAIM THAT API OUTPUT INFRINGES ANY INTELLECTUAL PROPERTY RIGHT, IS DEFAMATORY, IS INACCURATE, IS MISLEADING, OR VIOLATES ANY APPLICABLE LAW. YOUR SOLE RECOURSE IN RESPECT OF ANY API OUTPUT ISSUE LIES AGAINST THE RELEVANT THIRD-PARTY API PROVIDER.
9.8 You indemnify Cyber AI Connect against all claims, losses, damages, costs, and liabilities (including reasonable legal fees) arising from:
9.9 Cyber AI Connect's servers are located in Australia or with cloud infrastructure providers that may operate internationally. By using the Hosted Services, you consent to your data being processed on these servers in accordance with the Privacy Policy.
10.1 Cyber AI Connect warrants that it has the right to grant the Licence, and that the Software will perform materially in accordance with the documentation for ninety (90) days from purchase ('Warranty Period').
10.2 If a breach of warranty is notified within the Warranty Period, Cyber AI Connect's sole obligation is, at its election, to repair or replace the Software or refund the pro-rata value of the unused portion of the Paid Term. No refund is payable in respect of the Complimentary Extension.
10.3 TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SOFTWARE AND HOSTED SERVICES ARE PROVIDED 'AS IS'. CYBER AI CONNECT DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AND RELIABILITY.
11.1 Nothing in these Terms excludes, restricts, or modifies any right or remedy under the Consumer Law that cannot lawfully be excluded or limited.
11.2 To the extent the Consumer Law applies, Cyber AI Connect's liability is limited to resupplying the Software or services, or paying the cost of resupply.
11.3 Where a monetary refund is the applicable remedy, the refund is limited to the pro-rata value of the unused portion of the Paid Term only. No refund is payable in respect of any part of the Complimentary Extension, as no fees were paid for that period.
11.4 If the Software is acquired for business purposes, the parties agree, to the extent permitted by law, that consumer guarantee provisions do not apply.
12.1 TO THE MAXIMUM EXTENT PERMITTED BY LAW, CYBER AI CONNECT'S TOTAL CUMULATIVE LIABILITY SHALL NOT EXCEED THE TOTAL FEES ACTUALLY PAID BY YOU IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
12.2 IN NO EVENT SHALL CYBER AI CONNECT BE LIABLE FOR ANY LOSS OF REVENUE, PROFIT, DATA, BUSINESS, OPPORTUNITY, OR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE LOSS OR DAMAGE.
12.3 Without limiting clause 12.2, Cyber AI Connect is not liable for loss arising from: (a) server downtime or interruption to the Hosted Services; (b) loss or corruption of data stored on our servers; (c) failure of automated file deletion processes; (d) third-party security events outside our reasonable control; or (e) any API Output generated by a Third-Party API, including any inaccuracy, illegality, or infringement contained in such output.
You agree to indemnify Cyber AI Connect against all claims, losses, and costs arising from: your breach of these Terms; unauthorised use of the Software; your violation of any applicable law; Submitted Content including any instructions or prompts that cause a Third-Party API to generate infringing, defamatory, or unlawful output; any claim by an individual whose personal information or image was submitted without proper consent; or any claim that API Output generated in response to your instructions infringes any third-party right or violates any applicable law.
14.1 Either party may terminate immediately on written notice for material breach (unremedied within 14 days if capable of remedy).
14.2 Cyber AI Connect may terminate or suspend immediately and without notice for breach of clause 5, clauses 9.6 or 9.8, non-payment, insolvency, or as required by law.
14.3 On termination: all Licences and Hosted Service access cease; you must destroy all copies of the Software; data stored on our servers will be deleted within thirty (30) days; accrued payment obligations survive.
14.4 No refund is payable where termination occurs during the Complimentary Extension period, as no fees were paid for that period.
15.1 These Terms are governed by the laws of Queensland, Australia. Each party submits to the exclusive jurisdiction of the courts of Queensland.
15.2 The parties agree to attempt good-faith negotiation for 21 days before commencing legal proceedings, and to submit to mediation before litigation if negotiation fails.
16.1 Entire Agreement. These Terms constitute the entire agreement between the parties and supersede all prior representations and agreements.
16.2 Severability. If any provision is held invalid or unenforceable, the remainder continues in full force.
16.3 Waiver. No failure to exercise a right constitutes a waiver. All waivers must be in writing.
16.4 Assignment. You may not assign your rights without prior written consent. Cyber AI Connect may assign in connection with a merger or sale of assets.
16.5 Force Majeure. Cyber AI Connect is not liable for failure or delay caused by circumstances beyond its reasonable control.
16.6 Relationship. The parties are independent contractors. No partnership, agency, or employment relationship is created.
This Privacy Policy describes how we collect, hold, use, and disclose personal information in connection with the Apeos Device Info software, the cyberaiconnect.com website, and any related registration or support services (collectively, 'our Services').
When you register your interest, submit a support enquiry, or submit or vote on a feature request, we may collect:
When you visit our website we may collect IP address, approximate location, browser type, pages visited, and referring URL. We do not use advertising cookies.
Certain Software features transmit data to Cyber AI Connect's servers for processing:
We do not access, read, analyse, or use the content of documents or images processed through Dynamic Print or Photo Booth for any purpose other than performing the requested processing and delivering the output to your Device.
We collect personal information through the Register Interest form, the Submit Feature Request form, email correspondence, telephone calls, and where permitted, from publicly available sources for business contact purposes. We collect only by lawful and fair means.
5.1 We will only send direct marketing communications with your express consent, or to existing customers regarding similar products where you have not opted out.
5.2 Every marketing communication includes a functional unsubscribe mechanism. We will action unsubscribe requests within five (5) business days in accordance with the Spam Act 2003 (Cth).
5.3 We will not send marketing communications to email addresses collected solely for the feature request voting function.
We may disclose personal information to: hosting and cloud infrastructure providers; email service providers; professional advisers; and government or law enforcement authorities where required by law. We do not sell, rent, or trade personal information to any third party.
Some third-party services we use (including AI providers such as xAI) may process data on servers outside Australia, including in the United States. We take reasonable steps to ensure overseas recipients handle information consistently with the APPs. By using our Services, you acknowledge that your information may be transferred and stored outside Australia.
We take reasonable measures to protect personal information, including:
Despite these measures, no storage system is 100% secure. If we become aware of a data breach likely to cause serious harm, we will notify affected individuals and the OAIC as required under the Notifiable Data Breaches scheme.
| Dynamic Print & Photo Booth temp files | Deleted automatically on successful delivery. Residual files deleted within 24 hours of a processing failure. |
| Pending Files | Retained until printed or manually removed. Deleted within 30 days of licence termination. |
| Registration of Interest | 2 years from submission, or as part of the customer record if a licence is purchased. |
| Feature Requests & Votes | Retained while the roadmap is actively maintained. De-identified or deleted within 90 days of roadmap retirement. |
| Customer & transaction records | Minimum 7 years from last transaction (Australian taxation law). |
You have the right to request access to personal information we hold about you, and to request correction of inaccurate or incomplete information. Contact us using the details in clause 14. We will respond within thirty (30) days at no charge.
Where lawful and practicable, you may interact with us anonymously or using a pseudonym when browsing our website. To register interest, purchase a licence, or submit a support request, identifying information is required.
Our website may use cookies to improve your browsing experience and collect aggregate usage data. We do not use third-party advertising cookies or sell browsing data. You may configure your browser to refuse cookies, which may affect some website features.
If you believe we have breached the APPs, please contact us. We will acknowledge within five (5) business days and endeavour to resolve within thirty (30) days. If unsatisfied, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC):
For all privacy-related enquiries, access requests, corrections, or complaints, please contact our Privacy Officer. For other enquiries, use the contact directory below.
| Entity | Cyber AI Connect Pty Ltd — ACN 698 485 497 |
| Privacy Officer | [email protected] |
| Post | PO Box 138, JANDOWAE QLD 4410 |
| ACN | 698 485 497 |
| General Enquiries | [email protected] — Product questions, partnerships, and general correspondence. |
| Technical Support | [email protected] — Device issues, deployment help, and troubleshooting. Responses within one business day. |
| New Registrations | [email protected] — New licence purchases and onboarding. |
| Accounts & Billing | [email protected] — Invoices, receipts, and payment queries. |
| Feature Requests | [email protected] — Ideas, enhancements, and roadmap submissions. |
| Account Recovery | [email protected] — Licence key recovery and account access issues. |
We may update this Policy from time to time. Updated versions will be published with a revised Effective Date. For material changes, we will notify you directly where practicable. Continued use of our Services after publication constitutes acceptance of the updated Policy.